This is done by email (name, email address, phone number). Contact details are stored in encrypted EP report/consultation record software. They are only collected to write an Educational psychologist report/consultation record. Any inaccuracies in contact details will be corrected. Contact details are not given to any third parties.
Consent – Parents/legal guardians must sign a consent form for any mainstream school–based work. An electronic copy of this form will be kept in the CYP electronic folder.
The parent/legal guardian can withdraw permission for EP involvement at any time by email. If consent is removed, the CYP’s electronic folder will be deleted.
After working with the CYP, the school/parent will receive a hard and soft copy of the report (PDF). A copy of the information is kept in the CYP folder.
All associated documents given to the EP are shredded once the report is finalised with the school/parents/legal guardians.
CYP records will be kept up till August 2026.
All work undertaken is confidential. Information is only shared with the specific consent of the parent/legal guardian. Further details regarding confidentiality can be found in the British Psychological Society Practice Guidelines and August 2017.
Any paperwork relating to the CYP before the completion of the report is stored in a lockable safe. Files are backed up on an encrypted external hard disk every three months and kept in a password-protected safe. Email correspondence is sent from Microsoft Outlook, which is password-protected.
You can request the CYP Educational Psychology report/consultation record.
The data controller is Lisa Gupta. The expertise of data protection consultations has been used when developing privacy policies and IT solutions.